863-010-0600
Definitions

As used in OAR 863-010-0600 to 863-010-0660, unless the context requires otherwise:

(1) “Principal” or Principal person” includes owners of real estate marketing organizations having not less than 10% ownership interest in the organization, on-site managers who provide direct supervision of real estate marketing employees in their real estate marketing activity and any telemarketing independent contractor employee.

(2) “Telemarketing independent contractor employee” means any person or other legal entity employed by a real estate marketing organization by means of an Independent Contractor’s Agreement or some similar agreement to carry out real estate marketing on behalf of the real estate marketing organization. Any employees of the telemarketing independent contractor employee must be registered with the Real Estate Agency as a real estate marketing employee.

Statutory/Other Authority: Section 4(1), Ch. 217, OL 1995
Statutes/Other Implemented: ORS 696.606
History:
REA 12-2018, minor correction filed 01/05/2018, effective 01/05/2018
REA 1-1997, f. 4-28-97, cert. ef. 5-5-97
REA 2-1995, f. 11-27-95, cert. ef. 12-3-95
REA 1-1995(Temp), f. & cert. ef. 6-5-95

863-010-0610
Application for Licensing

(1) Prior to being issued a real estate marketing organization license, a real estate marketing organization shall file the following information with the Real Estate Commissioner, using an online application process which is available through the Agency's website:

(a) The name of the organization and any and all names under which the organization will engage in real estate marketing activity;

(b) The address and telephone number of the main office of the organization and the address or addresses and telephone numbers of all locations at which the organization will engage in real estate marketing activity;

(c) The names and addresses of all owners of the real estate marketing organization and the percentage of ownership for each owner if it is 10% or greater;

(d) If the organization is a partnership, L.L.C. or corporation, the names and addresses of the members and/or officers;

(e) The names of all on-site managers acting on behalf of the real estate marketing organization; and

(f) The name and address of all land developments or other clients for whom real estate marketing will be conducted; and

(g) The executed independent contractor agreements for any telemarketing independent contractor employees.

(2) The following information shall be provided for each and every principal person of the organization:

(a) Have you ever made application for, or ever been issued a real estate license in the State of Oregon? If yes, provide license type and date of application;

(b) Have you ever held a license or registration in this or any other state or in a foreign country to engage in any regulated occupation, trade or profession? If so, identify each such license or registration, state whether it is current and in what state or foreign country;

(c) Have you ever used any name other than the one herein given, either initials, surname, maiden name or alias? If so, please list;

(d) Are you the subject of any current investigation, administrative sanction proceeding, hearing, trial or similar action in progress at this time by any agency that has granted you a license or registration to engage in a regulated occupation, trade or profession? If so, explain and submit copies of documentation that describes the charges against you;

(e) Have you or any partnership or corporation in which you were a participant ever been reprimanded, fined, had any license or registration suspended or revoked, surrendered or resigned the license or registration, or in any way been sanctioned or penalized by the agency issuing the license or registration? If so, explain fully and submit a copy of the final order of the agency imposing or accepting the action taken;

(f) Have you ever entered a plea of nolo contendre, or been found guilty of, or been convicted of a felony or misdemeanor, or other criminal offense or offenses? Are you now awaiting trial or sentencing in any criminal proceeding? If so, explain fully and submit a copy of all legal documentation describing the charges and sanctions imposed for any and all offenses.

(3) In addition to the information set forth in sections (1) and (2) of this rule, the real estate organization shall submit the following with its license application:

(a) A full and complete list of the true names of all real estate marketing employees whom it will be employing at the time of license issuance;

(b) One completed fingerprint card for each principal person of the real estate marketing organization;

(c) Documentation to satisfy the bonding requirements of ORS 696.606(3) including, but not limited to, completion of the Real Estate Agency's Bond form or Assignment of Security form and any supporting documentation required by the Commissioner; and

(d) If the real estate marketing organization is a nonresident real estate marketing organization, a completed and executed irrevocable Consent to Service form; and

(e) The appropriate fee required by OAR 863-010-0640; and

(f) Any other information the Commissioner may determine is necessary.

(4) The documentation providing the information required by sections (1), (2), and (3) of this rule shall be accompanied by the following verification executed by the owner of a sole proprietorship, the partners of a partnership or an officer of a corporation: "I acknowledge that the information contained in this application for a real estate marketing organization license is true, correct, and complete to the best of my knowledge."

(5) Notification of any changes in the information required by sections (1), (2) and (3) of this rule must be filed immediately with the Commissioner.

Statutory/Other Authority: Sec. 4(1), Ch. 217, OL 1995
Statutes/Other Implemented: ORS 696.606
History:
REA 1-2022, amend filed 04/27/2022, effective 05/01/2022
REA 13-2018, minor correction filed 01/05/2018, effective 01/05/2018
REA 1-2005, f. 5-5-05, cert. ef. 5-6-05
REA 4-1997, f. 11-24-97, cert. ef. 12-1-97
REA 1-1997, f. 4-28-97, cert. ef. 5-5-97
REA 2-1995, f. 11-27-95, cert. ef. 12-3-95
REA 1-1995(Temp), f. & cert. ef. 6-5-95

863-010-0620
Term of License

(1) A new real estate marketing organization license shall be for a period of not more than 13 months and a renewal of such license shall be for a period of not more than 12 months from the expiration of the prior license.

(2) A real estate marketing organization's license expires on June 30 each year. A licensee may not engage in real estate marketing activity after a license expires.

(3) The Agency may renew a real estate marketing organization's license when the Agency has received the following:

(a) The renewal fee authorized by OAR 863-010-0640.

(b) An online renewal.

(4) If the licensee fails to renew a license by the end of the renewal period but wishes to engage in real estate marketing activity, the licensee must submit a new initial license application pursuant to OAR 863-010-0610 and pay all required fees.

Statutory/Other Authority: Sec. 4(1), Ch. 217 & OL 1995
Statutes/Other Implemented: ORS 696.606
History:
REA 1-2022, amend filed 04/27/2022, effective 05/01/2022
REA 1-1997, f. 4-28-97, cert. ef. 5-5-97
REA 2-1995, f. 11-27-95, cert. ef. 12-3-95
REA 1-1995(Temp), f. & cert. ef. 6-5-95

863-010-0630
Issuance of License

(1) Upon receipt of all information required under OAR 863-010-0610 and completion of all processing of the information except for the completion of a criminal history check of the principal persons, a letter of authorization shall be issued to the real estate marketing organization which will allow it to engage in real estate marketing activity pending the completion of the criminal history check.

(2) Upon satisfactory completion of the criminal history check on all principal persons of the organization, a real estate marketing organization license will be issued effective as of the date of the letter of authorization.

Statutory/Other Authority: Sec. 4(1), Ch. 217 & OL 1995
Statutes/Other Implemented: ORS 696.606
History:
REA 2-1995, f. 11-27-95, cert. ef. 12-3-95
REA 1-1995(Temp), f. & cert. ef. 6-5-95

863-010-0640
Fees

The following fees shall apply to filings made pursuant to Chapter 217, Oregon Laws 1995:

(1) Issuance or renewal of a real estate marketing organization license: $500.00; and

(2) Filing of change of information required by OAR 863-010-0610(5): $75.00.

Statutory/Other Authority: Sec. 4(1), Ch. 217, OL 1995
Statutes/Other Implemented: ORS 696.606 & Chapter 234, 2017 Laws
History:
REA 1-2017, amend filed 11/17/2017, effective 01/01/2018
Reverted to REA 1-2005, f. 5-5-05, cert. ef. 5-6-05
Suspended by REA 3-2005(Temp), f. 7-18-05, cert. ef. 7-22-05 thru 12-26-05
REA 2-2005(Temp), f. 6-9-05, cert. ef. 7-1-05 thru 12-26-05
REA 1-2005, f. 5-5-05, cert. ef. 5-6-05
REA 2-1995, f. 11-27-95, cert. ef. 12-3-95
REA 1-1995(Temp), f. & cert. ef. 6-5-95

863-010-0650
Real Estate Marketing Employee Registration

(1) Each real estate marketing employee must be hired by, registered under, work under and use his or her legal name in real estate marketing activity for a licensed real estate marketing organization.

(2) No person may act as a real estate marketing employee until such time as his or her name has been registered with the Real Estate Commissioner as a real estate marketing employee. There is no fee for such registration other than the initial application fee or change of information fee. It is the obligation of the real estate marketing organization to provide such registration prior to allowing an employee to engage in real estate marketing activity.

(3) In accordance with OAR 863-010-0610(5), real estate marketing organizations shall immediately notify the Commissioner upon the termination of any real estate marketing employee.

(4) A real estate licensee whose real estate license is on active status may not become a registered real estate marketing employee until such time as the real estate license is placed on inactive status with the Real Estate Agency or otherwise removed from active status.

(5) A registered real estate marketing employee is not a real estate licensee and therefore not required to make the disclosures contemplated by ORS 696.800 to 696.855. However, if the services of a real estate marketing organization are retained by a real estate broker or principal real estate broker, then the real estate marketing organization and its employees will be required to make any disclosures required to be made by the employing real estate broker or principal real estate broker.

Statutory/Other Authority: Sec. 4(1), Ch. 217, OL 1995
Statutes/Other Implemented: ORS 696.606
History:
REA 1-2017, amend filed 11/17/2017, effective 01/01/2018
REA 1-1997, f. 4-28-97, cert. ef. 5-5-97
REA 2-1995, f. 11-27-95, cert. ef. 12-3-95
REA 1-1995(Temp), f. & cert. ef. 6-5-95

863-010-0660
Onsite Inspection of Nonresident Real Estate Marketing Organizations

The Real Estate Commissioner may delegate any necessary onsite inspection of nonresident real estate marketing organizations to an agency of the state or foreign country in which the nonresident real estate marketing organization is located and which is found by the Commissioner to be the appropriate local regulatory agency.

Statutory/Other Authority: Sec. 4(1), Ch. 217, OL 1995
Statutes/Other Implemented: ORS 696.627
History:
REA 14-2018, minor correction filed 01/05/2018, effective 01/05/2018
REA 2-1995, f. 11-27-95, cert. ef. 12-3-95
REA 1-1995(Temp), f. & cert. ef. 6-5-95