Department of Administrative Services
Chapter 125
Division 125
STATEWIDE FACILITY PLANNING PROCESS
125-125-0150
Statewide Facility Planning Process
(1) The Statewide Facilities Planning Process provides a means of evaluating if state facilities are planned, financed, acquired, constructed, managed, and maintained in a manner that maximizes and protects this investment.
(2) The Statewide Facilities Planning Process applies to any State Agency that owns a Major Facility or meets the guidelines described in OAR 125-125-0150(5). The process does not apply to Oregon institutions of higher education (as defined in ORS 352.002 and ORS 341.005(4)(a)), Oregon Health Sciences University, SAIF Corporation, Lottery, Secretary of State, Treasurer's Office, or to the Legislative or Judicial branches.
(3) The Department shall implement and maintain a Statewide Facilities Planning Process. This process shall coordinate state facilities' data, standards, maintenance planning, leasing planning, and capital project planning. The Department shall use the Board to assist in the review of Agency Facility Plans and other associated documents and to advise the Director.
(4) The Statewide Facilities Program shall develop the Statewide Facilities Planning Process Manual. The Statewide Facilities Planning Process Manual shall provide definitions, examples, and detailed descriptions of required reports to aid agencies in supplying information to the Statewide Facilities Program and the Board. The Statewide Facilities Planning Process Manual shall be reviewed and updated biennially by the Board before the budget process begins, or as needed.
(5) Following the guidelines contained in the Statewide Facilities Planning Process Manual, agencies shall submit an Agency Facility Plan to the Department if it meets one or more of the following criteria:
(a) The agency owns buildings or plans to build or buy a building of 10,000 or more square feet;
(b) The agency proposes to enter into a lease of 10,000 or more square feet of conditioned space for a period of ten years or more;
(c) The agency plans to seek a Legislative or Emergency Board approval for a Major Construction or Acquisition Project; or
(d) The agency plans to seek planning funds for a Major Construction or Acquisition Project.
(6) To best coordinate and distribute the facilities data, the Statewide Facilities Program shall maintain a State Facility Inventory. The State Facility Inventory shall be a database of State Agency Facilities covered under this rule. The State Facility Inventory shall include basic information on State Agency Facilities, as defined in the Statewide Facility Planning Process Manual. The data shall be used in preparing Agency Facility Plans.
Statutory/Other Authority: ORS 276.227
Statutes/Other Implemented: ORS 276.227
History:
DAS 4-2023, amend filed 09/26/2023, effective 10/01/2023
DAS 4-2008, f. & cert. ef. 6-17-08
DAS 3-2008(Temp), f. & cert. ef. 4-15-08 thru 10-12-08
DAS 3-2006, f. & cert. ef. 3-15-06
DAS 3-2004, f. 7-15-04, cert. ef. 9-1-04
DAS 1-2004(Temp), f. & cert. ef. 3-5-04 thru 9-1-04