Secretary of State
Corporation Division - Chapter 160
Division 100
NOTARIES PUBLIC
160-100-0210
Form and Content of an Electronic Notarial Journal
(1) A notary may record an electronic notarization in a paper notarial journal, an electronic notarial journal, or both.
(2) In an electronic notarial journal, the signature of the signer must be:
(a) Attached to or logically associated with the electronic notarial journal.
(b) Linked to the data in such a manner that any subsequent alterations to the electronic notarial journal entry are detectable and may invalidate the electronic notarial journal entry.
(3) Entries from the notarial journal must be available upon demand by the Secretary of State in a PDF format.
(4) If submission of the notarial journal is required under these rules, the electronic notarial journal must be submitted in a single PDF file.
(5) Actions completed as part of a remote online notarization act must be recorded in an electronic notary journal, which may be provided by the remote online notarization vendor.
(6) Each entry in any electronic journal shall meet the requirements under ORS 194.300.
Statutory/Other Authority: ORS 194.360
Statutes/Other Implemented: ORS 194.300 & HB 4212 (2020)
History:
CORP 1-2021, amend filed 02/18/2021, effective 02/18/2021
CORP 2-2013, f. 8-30-13, cert. ef. 9-1-13
CORP 3-2008, f. 4-15-08, cert. ef. 5-1-08
CORP 1-1993, f. 12-29-93, cert. ef. 1-1-94, Renumbered from 164-100-0210
SOS-AD 2-1990, f. 5-9-90, cert. ef. 7-1-90